Dear Neighbors,
We currently operate on a zero-balance budget—meaning your dues exactly cover our expenses. Nearly all of these funds go toward maintaining our roads. Homeowners also contribute to trash services, and in recent years, we’ve invested in fire mitigation to help protect our community.
A heartfelt thank you to those who pay their dues on time. By doing so, you honor the commitment made when purchasing property in a covenant-controlled community.
However, when Silver Mountain Properties managed the HOA, they took a “relaxed” approach to dues collection. We continued that approach for the last three years, and as a result, about 20% of owners regularly pay late—creating extra reminders, letters, and administrative costs. These delays not only make it harder for us to pay our bills on time but have also increased our accounting expenses.
Starting Q4 of this year, we will follow our official collection policy located here. The “relaxed” approach will no longer apply. A late fee will be assessed by our accountant to any homeowner that is 30/60/90 days delinquent.
We manage dues collection via email and QuickBooks to keep accounting costs down. Dues are due on the first day of each quarter:
January 1
April 1
July 1
October 1
Our accountant sends a courtesy reminder with a payment link before the due date. Payments by credit card or bank account are available through our accountant’s QuickBooks website. If needed, you may arrange a payment plan directly with our accountant, Kim Clinco.
To avoid late fees, we recommend setting up autopay.
Download the form here. Print the form, complete it, and send it to Kim Clinco by mail, email, or fax.
Accounting Contact
Kim Clinco – Rocky Mountain Accounting Services
📧Kim@rmas.co
📞 (970) 376-3093
Note: Kim works for us about 8 hours a month, so please allow time for her to respond.